AI tools for writing

How are AI writing tools being used?

AI tools for writing leverage large language models to help people create content faster. Gemini is an AI-powered assistant that can help with writing by assisting with tasks like researching, drafting copy and polishing content.

Even the most talented writers sometimes have a difficult time coming up with ideas on demand. Generative AI can help you push past the blank page by providing you with a springboard to build on. Whether you need help composing an email reply, getting options for headlines or targeting a specific audience segment with messaging for an ad campaign, generative AI can help you deliver a first draft quickly. Let Gemini help generate content quickly with Gemini in Google Docs, or use the Gemini app as your writing assistant by asking it to create content.

Let Gemini be your writing assistant

Generate long-form content

Long-form content has the power to inform, entertain and educate. But sometimes it can be difficult to organise your thoughts into a well-structured article that captures your audience's attention and expresses ideas clearly. When deadlines loom, Gemini acts as your AI-powered thought partner to help synthesise data and transform it into a polished first draft. Add your sources to Gemini or open Gemini in Google Docs to quickly create long-form copy grounded in trusted information.

For writers who like to take more of a hands-on approach, Gemini in Docs can help from directly within your active working document. Let Gemini brainstorm with you by creating comprehensive outlines and initial drafts from scratch. With a first draft firmly in place, you can add your own creative touches to adjust the article and tailor it to your voice.

Maintain your unique brand voice and style

Your brand voice and tone set you apart. Gemini helps you stay true to that voice. With Google Workspace AI tools, you can create timely content without compromising your brand identity and build your own custom AI brand expert that never goes off-script. With Gemini Enterprise, you can share Gems across your organisation and ensure that every team member can work from the same playbook, regardless of department or role.

Add custom instructions and upload your brand book, style guide and persona docs directly from Drive to ground Gemini in your unique voice. Any proprietary data that you use in Gemini stays secure, and is never used to train generative AI models.

Edit existing text

When you need an extra set of eyes on your content before publishing, AI writing tools can make suggestions to improve your writing. As a writing coach and editor, Gemini can help you save time on revisions by suggesting corrections for spelling and grammatical errors.

Gemini in Docs can also help you rewrite your article. Simply use Help me write in Docs and choose an option such as summarise or shorten to help you deliver a more concise draft. When writing ad copy, Gemini can also help you come up with multiple versions of text that you've already written, giving you more options to choose from.

Create article outlines and research briefs

AI writing tools can help create outlines to better structure a piece of content, organise your thoughts and deliver a focused narrative. Use Gemini to generate comprehensive research briefs with outlines of key points to guide long-form content such as articles or blog posts.

To use AI to generate a writing outline, start by asking Gemini for a structured outline befitting your specific type of content. Provide detailed information about your topic, any subtopics your article should include and relevant keywords. Make sure that you reference and attach critical documents or resources that Gemini should reference in its decision-making.

Generate Gmail responses

Achieve the elusive 'inbox zero' status and get help responding to emails without struggling to find the right words. Gemini in Gmail acts as a communication partner, crafting replies by building off of context in previous emails and relevant Drive files to create a response that continues to propel the conversation forward. Ask Gemini to help you adjust your tone, giving your email a more formal or relaxed feel. Gemini can also help you draft more concise emails, synthesising information to deliver a shorter, easier-to-read message.

Summarise complex information

Gemini makes it easy to pull insights from multiple sources right from the side panel in apps that your team already uses. Synthesise key points from relevant folders in Drive, files in Docs, or Google Chat and Gmail threads. Transform raw data into a concise executive brief or a research-backed first draft. Use Gemini for smart summaries to take complex information and distil it into easily digestible content.

Create business proposals

AI writing tools can also help you create business proposals and tailor your pitch to a prospect. Using Help me write, simply provide the details about your prospect and their industry. In seconds, Gemini in Docs can generate a proposal that outlines your services, offerings and can even add a call invitation to help you keep the conversation going. When the time comes to present to a prospect, Gemini in Slides can help you create an outline and slides for a proposal deck that elaborates on your offerings. Gemini can also be used to generate speaker notes, helping you stay focused during your presentation.

Benefits of using an AI content writer

Save time on repetitive tasks

With only so many hours in a day, it can be daunting to keep pace with a flood of emails, meetings and tasks to accomplish. Gemini and Google Workspace Studio streamline routine writing tasks, giving you more time to focus on deep work. Workspace Studio helps you create automated workflows in Workspace apps in minutes without code. Quickly recap weekly meetings, capture action items and connect Workspace with third-party apps to generate contextually aware drafts.

Overcome creative barriers

Sometimes, you need a boost of inspiration. That's where Gemini comes in. Gemini can be a creative partner that helps you overcome writer's block. You can also use Gemini in Docs to refine your content, adjusting the tone and voice to be more formal or more playful, depending on your approach. Still stuck? Gemini can help you break through creative blocks by serving you with a list of ideas to spark your imagination and get those creative juices flowing again.

Streamline formatting and structural editing

Transform messy first drafts into polished, professional content. Gemini uses advanced AI and machine learning to refine content based on formatting guidelines and writing best practices. Gemini can save time on writing and editing, reordering sections for clarity and ensuring a clean hierarchy that's easy for both readers and Google AI Overviews to follow. Workspace AI solutions like NotebookLM can help you organise trusted sources and brand-specific data, ensuring that your content references only sources that you provide.

Enhance teamwork and collaboration

Whether you're a team of one or a team of many spread across different time zones, Gemini can help make the collaborative process more inclusive and seamless. During video conference calls with the entire team, Gemini in Meet can automatically take notes during the meeting and share with participants afterwards.